Below is the Client Contract which Occasion Photos uses with all customers. The contract is varied slightly for videography customers. When you complete the booking form you will be asked to tick to agree to the terms of the contract.
Once you book with us you will receive a personalised copy of the contract by email. This will state your name as well as the date of the event, be it a wedding, christening, birthday party or other event and the venue address.
It is very important that you read and understand the Client Contract as it contains protection for you, the customer, as well as the photographer and aims to set out a clear and cooperative, professional relationship between both parties.
This agreement is between you, hereinafter referred to as the “Client(s)”, and Occasion Photos, hereinafter referred to as the “Photographer(s)”.
This agreement contains the entire understanding between the Clients and the Photographer. Please be aware that this contract is subject to change without notice or consultation.
Food and Travel
The Clients agree to provide a hot, cooked meal for the Photographer if the length of attendance exceeds five hours. If the event is outside East or West Sussex, the Client agrees to pay the Photographer’s travel expenses (petrol, train, taxi).
The booking is initiated on submission of the online booking form. The booking is not confirmed until receipt of the deposit. Once confirmed the Photographer agrees not to make any further bookings for the specified time frame. For this reason, all deposits are non-refundable even if the date is changed or if the event becomes cancelled for any reason.
This can be carried out in person or via email, text or phone. The Clients will outline broadly what is required and the Photographer will advise on planning, logistics and timings where needed. If required the Clients are welcome to pop in for an additional chat closer to the time of the event (about 2 weeks) to iron out the remaining details. In any case we will contact you by phone, email or text a few days before the event to ensure that there have been no last minute changes.
The Clients and the Photographer consent to happily cooperating and communicating with each other to achieve the best possible result within the understanding of this contract. We recommend that the Photographer be provided with a helper (usually the best man, at weddings) who will point out key individuals to be photographed. The Photographer may also require the assistance of the helper in organising family groups.
The Clients also agree to give the Photographer sufficient warning of key events to give the Photographer time to prepare e.g. Bouquet throwing, cutting the cake, speeches etc. Please note that not all guests like having their photo taken. In such cases the Photographer will use his discretion but cannot be held responsible for a lack of photos of these people.